Proposal Manager

Proposal Manager
Location: CA Posted Date: November 27, 2014
Employer: To view company name. See instructions below Apply By: January 26, 2015
Employer Job Id: 14-0761 CareerMine Job Id: 1149082

Description

[Company] is seeking a Proposal Manager in our EES West office.

Responsibilities include but are not limited to:

Planning, developing, and completing proposals and other marketing documents from inception through production and delivery arrangements, including developing proposal management plans, outlines, schedules, writing assignments, graphics, themes, opportunity relevant messaging, production plans, and delivery arrangements
Managing teams comprised of principals, practice line leaders, technical specialists, and supporting staff throughout the proposal process
Engaging proactively in internal relationship building with key proposal stakeholders, including principals, practice line leaders, technical specialists, and corporate groups
Scheduling and leading proposal team meetings, including win strategy discussions, brain storming sessions, kick-off meetings, routine check-in meetings, and formal review meetings
Maintaining proposal schedules throughout the process, including prioritizing deliverables and keeping the team focused on meeting their individual deadlines
Writing and preparing sections for inclusion in proposals
Compiling proposal sections into a [Company] brand-compliant layout or a client-required layout
Editing and reviewing the proposal content for readability in one voice and compliance with the client request requirements ensuring a complete, responsive, and high quality proposal
Producing and/or overseeing production of documents and ensuring the schedule is maintained
Ensuring compliance with the client request and complete, high-quality documents are prepared, including layout, sections, and attachments
Preparing graphics for inclusion in proposals and/or coordinating with graphic design people
Leading teams in preparing for interviews and short list presentations, including scheduling meetings for slide preparation, practice go-through, and dry runs
Preparing PowerPoint presentations slides
Preparing the interview team for anticipated client questions during the interview, including leading brain storming sessions, assigning technical people to develop responses, and participating in practices sessions
Assisting with development of project descriptions, resumes, and other marketing materials

Requirements:

Minimum of 10 years of experience in marketing professional services and in technical writing
Bachelor’s degree in Marketing, Technical Communications, English, Journalism, or related technical field (environmental, sciences, engineering, business administration) preferred
Demonstrated experience leading teams in preparing proposals that led to short list interviews and ultimately to contract wins
Ability to work in a highly professional manner with diverse teams of professionals, including being responsive to principals, regional managers, practice line leaders, and technical specialists
Experience managing large-scale proposals for federal and private clients, including maintaining schedules and keeping teams focused on deliverables
Knowledge of the government procurement processes and requests for proposals
Excellent time management and communication skills
Strong technical writing and editorial skills
Quality assurance expertise and attention to detail especially ensuring that client requirements are met or exceeded in every proposal
Advanced skills with Adobe InDesign and Microsoft applications, including PowerPoint, Word, Outlook, and Excel for proposal layout, graphics, and production
Working knowledge with Adobe Suite, including Photoshop, and Illustrator
Understanding of the proposal development process from inception through production and delivery arrangements, including review cycles and functions, editing, graphics design, and final assembly
Experience developing proposal management plans, outlines, schedules, writing assignments, graphics, themes, opportunity relevant messaging, production plans, and delivery arrangements
Experience maintaining proposal schedules throughout the process, including prioritizing deliverables and keeping the team focused on meeting their individual deadlines
Ability to work with minimal supervision; self-motivated
Superior customer service skills
Flexibility and willingness to work extended hours and weekends, when necessary, including some holidays during proposal preparation efforts
Please Note that selected candidates will be required to pass a drug, background and reference screening.