Junior Administrator

Junior Administrator
Location: Edmonton, AB Posted Date: November 19, 2014
Employer: To view company name. See instructions below Apply By: January 18, 2015
Employer Job Id: CareerMine Job Id: 1145402

Mammoet is currently seeking an enthusiastic and motivated individual to support project administration at our Edmonton branch. The successful candidate will possess the ability to multitask, while taking direction from the Director of Projects as well as the ability to complete tasks on his/her own. This position is for energetic individual who thrives in a fast-paced environment and enjoys daily challenges.

Responsibilities (including but not limited to)

Conducts all business in a professional, respectful manner
Coordinates between Client, Project Management, Supervisors and Superintendents regarding Project Schedule requirements
In conjunction with Project Administration updates and reviews all project contracts and invoicing
Ensures the project has all proper contract change notices for any additional works to the original contract
Creates monthly accruals for submittal to the Accounts Receivable
Works closely with the client contract administrator with regards to contractual discrepancies/changes
All activities include all facets of Mammoet activity on site as Mammoet makes no distinction between internal divisions, branches, unions, contracts or other on the project and it is strived to portray a single Mammoet unit with regards to support positions on the project.
Receives and enters time sheets into SAP for payroll.
Creates daily force reports and submits to the client (from information supplied by superintendents)
Prices and audits work orders to ensure all charges are captured.
Creates any project specific reports when necessary
Collects, reviews (and ensure Project Management reviews), and submits for payment any invoices to the project.
Records any meeting minutes as requested by the project (ie. Monthly Safety Meeting)
Updates monthly invoice spreadsheet daily for accuracy.
Confirms hours to equipment in SAP signed LEMs. T.T’s etc.
Files all necessary documents

Job Qualifications

Education/Experience

Completed High School diploma
Minimum of 4 years’ experience in a busy office environment
Intermediate excel and word knowledge
Previous knowledge of invoicing procedures
Previous experience with payroll documentation
Ability to work independently with minimal supervision
Previous experience working with scheduling or dispatching systems is an asset
Previous on-site experience an asset
CSTS

Key Characteristics

Good communicator
Highly motivated
Multi-tasker
Organized
Outgoing
Approachable
Service Orientated
Quick to learn

About our Company

Mammoet helps clients improve construction efficiency and optimize the uptime of plants and installations. For that purpose, we provide solutions for lifting, transporting, installing and decommissioning large and heavy structures.

Our services are focused on the petrochemical and mining industries, civil engineering, power generation and offshore projects. The logistic challenges in these industries are growing daily. Factors such as remote locations, harsh climates and a strong emphasis on the environment are constantly driving us towards smarter and safer solutions.

We provide the following services:

Engineered lifting and transportation services
Lifting, transportation and installation of modular constructions
Factory-to-foundation projects
Plant turnaround logistics
Salvage and wreck removal
Decommissioning of onshore and offshore installations
Trading in new and used equipment worldwide

For over two hundred years, we’ve been known for the unique capability of our state-of-the-art equipment. But it’s the trust of our clients that has brought us where we are today. Their confidence inspires 5,000 Mammoet professionals to give it their all each day and truly make a difference in projects all over the world.

About our region: This will be a full-time position operating out of our main Edmonton office.

Benefits

Salary will be commensurate based upon education and experience. Mammoet offers competitive wages, health benefits and RRSP contributions. In addition to this, we offer an engaging environment in which a variety of career development and growth opportunities exist to our employees both locally and internationally. Mammoet is an existing benefactor for variety of local and national charity organizations and also provides support for our own employees’ extracurricular activities